Check Your Company Registration Status on MCA Portal

The Ministry of Corporate Affairs (MCA) is the entrance to all services, guidance, and other corporate affairs-related information. MCA is mainly focused on administering the Companies Act 2013, the Limited Liability Partnership Act (LLP), 2008, and other allied Acts and rules framed mainly to regulate the functioning of the company or corporate sector. Registration status checking is essential to ensure legal compliance, avoid potential fraud, and conduct due diligence. To know about a company’s legitimacy and how to verify a company’s registration status is important. This guide provides detailed information and will walk you through the Company Registration Process.

7 Steps Check the Company Registration Status with MCA

• Step 1: Visit the MCA Portal
• Step 2: Find the “MCA services” Section
• Step 3: Choose the Company/LLP Master Data Option
• Step 4: Enter the Company Name or conduct MCA CIN Search (Corporate Identification Number)
• Step 5: Pass the Captcha Verification
• Step 6: Click the “Search” Option
• Step 7: Review the Company Details

Why is it Important to Check Company Registration Status?

Any company or business must be legally registered under the Ministry of Corporate Affairs to operate the business. The business should adhere to all legal requirements that help validate it. Verifying a company’s registration status before entering any business or investment ensures you deal with a legal and legitimate body. Companies can easily disguise themselves as legitimate bodies to fraud individuals or companies in this digital world. Checking the status of registration will help you avoid scams and financial losses.

How to Check If a Company is in MCA21 Database?

The MCA21 system is a database maintained by the MCA for a secure search. Here’s how to check if a company is in MCA:

• Go to the MCA Portal
• Click on the ‘Services’ Tab
• Select View Company or LLP Master Data
• Enter the Name or MCA CIN (Corporate Identification Number)
• Click the ‘Search’ Button

You will get the details if the company is in MCA21 database.

You can check the following details from the website:

• Date of incorporation of the company
• Type of company
• Charges of a company
• Company registration company
• Directors of a company

Explore the website, and learn more about a company through the company name or conduct a MCA CIN search to the details of any  company whether it is registered or not. 

What is CIN in MCA?

Companies issue a 21-digit alpha-numeric code known as a Corporate Identification Number (CIN) inside a nation after registering it with ROC under the MCA. It is provided to all the companies registered in India:

• One-person companies(OPCs)
• Private Limited Companies(PTCs)
• Limited Liability Partnerships (LLP)
• Public Limited Companies (PLC)
• State government companies
• Not-for-profit section 8 companies
• Nidhi companies
• Companies owned by the government of India

Breaking down the corporate identification number

CIN represents 21 digits provides information and can be broken down into six sections.

Section 1: The First will be a Character - Listing Status (U/L- U for unlisted, L for listed)

Section 2: The Next Five Digits – Industry Code

Section 3: The Next Two Letters – State Code

Section 4: The Next Four Digits – Company Incorporation Code

Section 5: The Next Three Characters – Company Type

Section 6: The Last Six Digits – Company Registration Number

Let’s Get Visual Idea:

Usage of Company Incorporation Number

Various documents need a Corporate Identification Number, when the company is established in India. They are:

• Notice
• Memos
• Letterheads
• Invoices
• Bills and Receipts
• Annual reports and audits
• Company’s official publications
• Every e-form submission on the MCA portal
• Any other company publications, and more

Mentioning CIN on all these documents are mandatory for meeting the company’s legal compliance.

Penalty for Failing to Mention CIN

 If the above-mentioned requirements are not followed or adhered to, a penalty of INR 1000/day needs to be paid by the defaulting company. The maximum penalty fee for this is INR 1,00,000.

Details to Keep in Mind when Checking the Company Registration Status

After submitting the required information, a new page will be opened with the following information.

Company/LLP Master Data

• CIN
• Company or LLP Name.
• ROC Code
• Company Registration Number
• Company Category (whether the company is limited by shares or by guarantee)
• Company Sub-Category (whether it is a government entity or private business)
• Class of Company
• The Authorized Capital of the Company (Rs)
• Paid-up Capital of the Company (Rs)
• No. of Members (who applied to the company without share capital)
• Date of Incorporation
• Status of the Company (whether it is listed or not)
• The Registered Address
• Other than a Registered Address where Accounts and Statements Are Maintained
• E-mail ID of the Company
• Active Compliance
• Suspended at the Stock Exchange
• Date of last Annual General Meeting (AGM)
• Date of Balance Sheet
• Company Status (whether active or not)

Here are the “Charge” details to keep in mind when checking the company registration:

• Assets under charge
• Charge Amount
• Date of Creation
• Date of Modification
• Status (whether closed or open)

Keep in mind the details of the “Director or Signatory” when checking the Company Registration:

• DIN/PAN Number
• Name of the Director
• Director’s Begin Date and End Date
• Information relating to DIN Surrender.

Let’s Get Visual Idea:

Steps for Downloading Incorporation Certificate from MCA

To download the incorporation certificate, you need to follow these steps:

• Go to the MCA portal and log in using your ID and password.
• Click on the ‘Get Certified Copies’ tab under the ‘MCA Services’
• Put the CIN or the company name for the certified copies and choose the details.
• Choose the document type for the certificate and the year it was filed.
• Select the number of pages, copies, and range needed as certified.
• The fee to be paid will be on the screen along with the stamp duty charges.
• Click on the ‘Add to Cart’ button.
• You can add more documents for which you will need certificates.
• After choosing the documents, select ‘View Payment Details’.
• Click on the ‘Make Payment’ option.
• Make payment using options like debit, credit, or internet banking.

You can then download the incorporation certificate from the MCA portal. You can get a print out of the pdf format of the copy of incorporation certificate.

Alternative Methods to Check Company Registration Status

Other methods to check the Company Registration Status:

• MCA Mobile App

MCA provides an app similar to its website. You can download their app from the Google Play Store or Apple App store and check the status hassle-free.

• Contacting Registrar of Companies (ROC)

If you want to know your company registration status, contact the registrar of companies with the help of your CIN.

• Third-Party Services

You can also contact any third-party websites that offer assistance in similar services to make it easier for you. Visit Online Legal India for assistance in registration processes and similar services.

Company registration is a legal and legitimate way of establishing your company’s credibility and existence in the eyes of the law. You can verify and acquire important information about a registered company from the Master Data. Verifying a company's status helps determine if a company is legitimate and operating in the market.

This article provided a detailed guide on how to check company registration status. Check out our website, Online Legal India to get assistance in filling out the company registration and getting your CIN.