Learn the Documents Required for ISO Registration

ISO or the International Organization for Standardization is a globally recognized entity that specializes in ensuring quality, safety, and other management standards. In this progressive series of developments, acquiring an ISO certification is like a badge of honor for every organization. ISO certification helps businesses enhance productivity, improve quality management, mitigate risk, and build the trust of customers and shareholders. Through this article we have provided details of documents required for ISO registration and everything you need to know about ISO certification

Advantages of ISO Certification:  

ISO certificate plays a pivotal role in solidifying a company’s commitment to international quality standards. By following ISO guidelines, businesses can effectively enhance their credibility, market reach, and improve quality management. We have provided some of the major advantages of ISO Certification below.

1. Enhance Productivity: Obtaining an ISO certification can help the organization to simplify the business processes, identify incompetency, and promote high quality and safety standards. It directly helps to enhance productivity and enhance revenue.
2. Quality Improvement: To obtain ISO certification the company has to match every provided guideline by the ISO organization. An ISO certificate works as a parameter for quality assurance. Showcasing the company’s commitment to quality and safety management
3. Risk Management: Obtaining ISO certification can mitigate risk-taking factors from the process. In terms of ISO, the company has to maintain data from each previous breakdown or any kind of safety issue. That will help to find out the solutions and record all the possible operational disruptions, potential risks, and environmental hazards.
4. Progressive Advancement: ISO Certification promotes the method of Kaizen (Continuous Improvement). With high-quality work culture and safety as the first priority, companies tend to improve their commitment to safety and quality management. 
5. Enhance International Reputation: ISO certificate adds a feather to the crown. This shows the company embracing international standards. That strengthens the trust of international shareholders and customers.
6. Customer Satisfaction: ISO certificate showcases and promotes the business to a vast range of customers and simultaneously builds a bridge of trust with that customer.

Documents Required for ISO Registration:

Here we have mentioned the documents required for different types of corporations to obtain ISO registration:

1. Proprietorship Firm for ISO certification:

• Pan Card.
• Aadhaar Card.
• Sell deed.
• Buy agreement /rent agreement.
• Firm name.
• Firm official Email ID.
• Contact Information.
• GST registration.

2. Partnership Firm for ISO certification:

• Pan card.
• All partner PAN cards.
• All partner Aadhaar cards.
• Sell deed.
• Buy agreement / Rent agreement.
• Firm name.
• Firm official Email ID.
• Contact Information.
• GST registration.
• Partnership Deed.

3. Company for ISO certifications:

• Pan card.
• All partner PAN cards.
• All partner Aadhaar cards.
• Sell deed.
• Buy agreement / Rent agreement
• Firm name.
• Firm official Email ID.
• Contact Information.
• GST registration.
• Incorporation certificate.

Note: You have to submit copies of all the mentioned documents if you want to apply for it offline. Photocopies of all the mentioned documents are required if you want to apply offline.

Types of ISO Certification Bodies:

There are various options to choose a certification body for ISO. Select a credible and trustworthy accreditation body to acquire an ISO certificate for your company. You can use the following criteria to choose the ideal certification body.

• Analyze and rank various ISO certification bodies.
• Research on their credibility and authorization.
• Check if they abide by CASCO standards.

Authorized certification bodies like the IAF Accreditation Body and Non-IAF Compliance Body do the audits and provide certification.

What is IAF Accreditation Body?

IAF Accreditation Body or International Accreditation Forum Accreditation Body is an external ISO certification body that initiates conformity assessment worldwide. Acquiring ISO certification from any IAF Accreditation Body is costlier than any NON-IAF Accreditation Body.

What is IAF Compliance Body? : NON-IAF or IAF Compliance Body provides authentic certification and it is affordable compared to the IAF Accreditation Body.

Choose your certification body on the basis of what you need the most.

Most Used ISO Certifications:

When comes to ISO certifications, there are various options to choose from. Choose your certification in terms of what kind of business you are doing and which certification can enhance your management and quality. We have provided some of the most used certifications globally. Here they are:

• ISO 13485 – Medical Devices, Quality Management.
• ISO 37001 – Anti-bribery Management.
• ISO 31000 – Risk Management.
• ISO 27001 - Information security Management.
• ISO 50001 – Energy Management System.
• ISO 10002 – Compliant Management System.
• ISO 14001 – Environment Management.
• ISO 26000 – Social Responsibility Management.
• ISO 28000 – Security Management System.
• ISO 9001 – Quality Management System.
• ISO 8601 – Date and Time Format Management system.
• ISO 45001 – Occupational Health and Safety Management.
• ISO 16001 - Energy Management System.
• ISO 20121 - Sustainable Event Management.
• ISO 13485 – Medical Devices.
• TL 9000 – Telecommunication Quality Management.
• ISO 29001 – Petroleum, Petrochemical, and Natural Gas Industries Management.

Cost of ISO Certification:

Every other Accreditation Body charges differently. The cost of obtaining ISO certification depends on various factors. Although NON-IAF Accreditation Bodies are affordable compared to any IAF Accreditation body. Here are some parameters that certification bodies consider to calculate the cost.

• Total number of employees of the company working at that particular time
• Total number of processes ongoing at the particular time.
• The complexity of the management system.
• Level of the risk involved in the process.
• Size of the company

The Time Period of the Certification Process:

The ISO Accreditation body you chose can provide a clear idea about the time period after a thorough survey of the organization. Most of the time, it depends on the size of your organization. Here are some approximate timelines for acquiring an ISO certification.

• Small organization: 6 to 8 months approximately.
• Medium Size organization: 8 to 12 months approximately.
• Large-size organization: 12 to 15 months approximately.

How to Obtain ISO Certification?

ISO registration process is simple but you have to follow the entire rule step by step properly. Let’s learn:

1. Enrolment Process:

First and foremost submit an application to the ISO Accreditation Body with all documents required ISO registration. Here we have noted down the details you have to fill out while submitting the application.

• Proof of Identity and Proof of Address of the applicant.
• Mention rights and obligations such as liability issues, confidentiality, and access rights.  
• Payable fees.

2. Primary Audit:

The Accreditation Body will conduct a survey to review the current management system of the organization. Through that, they will point out every gap that decrease the quality management process. It’s the owner’s responsibility to update the policies according to the mandate standards of the ISO organization.  

3. Make an Action Plan:

After the initial survey, the business owner should prepare a team to create a strategic plan against the gaps that prevent the business to achieve the safety and quality standards. Make a schedule of the mandated tasks provided by the auditor to fill up those existing gaps and conduct training programs to train your employees according to ISO standards.

4. Final Audit:

The accreditation body will conduct another survey to ensure every gap is filled up and all the processes are running with ISO mandate guidelines. As an owner, you have to make sure everything matches with the ISO quality standards. If the status of all the existing gaps are filled accordingly, the certification body will prepare a report to evaluate and sum up the survey. They submit it to the registrar. If the surveyor finds that all the terms and conditions are fulfilled which is guided by the ISO authority, they get a positive audit report. The registrar issues the certificate at the earliest date. 

5. Surveillance Audit:

The Accreditation boy will conduct audits from time to time to ensure the quality standards are properly maintained as mandate.

Conclusion:

In conclusion, ISO certification is a crucial step for businesses to enhance their quality, efficiency, safety, etc. This article showcases the commitment of the business towards international standards. To acquire an ISO certification follow the tips and arrange all the documents required for ISO registration. To get an ISO certificate, contact Online Legal India. Our experts will guide you from start to the end.