Step-by-step procedure to register DSC on MCA V3 portal

As we are all aware, the MCA V2 portal has been upgraded to the V3 portal. The Key distinction is that each director now needs a separate login credential to register for DSC and perform other compliance-related actions.   

Forms in the V2 portal must be submitted and uploaded, whereas forms in the V3 portal can be submitted instantly online. Also, forms in the V3 portal are often transformed into web-based. The MCA V3 portal is a website operated by India's Ministry of Corporate Affairs that offers a variety of services such as registration, return filings, entity master data and signatory details, and much more.  

The portal is intended to simplify corporate compliance and administration processes, as well as make it easier for businesses to file numerous forms and documents with the government. Digital Signature Certificates (DSCs) are integrated as part of the MCA V3 portal and are used to authenticate electronic documents and maintain their security and integrity. DSCs, the digital equivalent of handwritten signatures, are required for all MCA V3 portal submissions.    

Process to register DSC on the MCA V3 portal

According to the New V3, each Director must create his or her own Business User ID in order to register DSC on MCA V3 portal. Registration as a “Business USER” is required for professionals, Directors, Designated Partners, Managers, Secretaries, Authorised Representatives, and Professional Staff Members in order to complete DSC Registration.   

Important to note: 

1. Before beginning DSC registration on the MCA V3 portal, download the following software:

• EMSIGNER
• EMBRIDGE BOTH

2. Ensure that the DSC token is attached to the system at the start of the process.  

Step I. Log in using the Business User ID of the person whose DSC you are registering on the MCA website. 

Step II. After logging in, navigate to FO Service and select Associate DSC.

Step III. The following screen will appear after clicking on Associate DSC.

Step IV. Download the software by clicking on Points No. 1 and 2 on this screen, then clicking on Associate DSC.

Step V. Choose Token, enter Password and click on Register. 

Step VI. After completing the preceding step, DSC will be registered on the system, and the following notification will show.

Documents required to register DSC on MCA V3 portal

Following are the documents required to register DSC on MCA V3. 

• All directors must have a Director Identification Number (DIN)
• At least one director must have a Digital Signature Certificate (DSC).
• Permanent Account Number (PAN) of the firm and all directors
• Company's and all director’s email IDs and mobile number 
• Company’s and all director’s address proof
• Certificate of Incorporation (COI) for the company
• Company's and all director’s Memorandum of Association (MOA) and Articles of Association (AOA)
• Board resolution permitting the director to apply for registration on the MCA portal.

Uses of MCA V3 portal

Filing of forms and returns: Businesses can file different forms and returns with the Register of Companies via the MCA V3 portal, including annual returns, financial statements, and other compliance-related documents.   

Fees Registration: Businesses can utilise the MCA V3 portal to file charges against their assets, such as loans or mortgages.    

Monitoring compliance: The portal enables the government to monitor and enforce company rules and regulations, including tracking filings and other compliance-related activity.   

Availability of company information: The MCA V3 portal makes certain company-related information available to the public, such as firm master data, filings, and other compliance-related papers.

Registration for Digital Signature Certificate (DSCs): The portal integrates with DSCs, which are necessary for all electronic filings on the platform. This is to ensure the security of the papers and the procedure’s integrity.   

Importance of DSC Registration

A Digital Signature Certificate is widely used in all industries that involve the sharing of online documents and transactions. It is essentially an electronic representation of your signature. Some of its applications are as follows: 

Security

DSCs aid in the security and integrity of electronic documents and transactions. They provide a secure and encrypted route for document signing and transmission, preventing tampering, fraud, and other unauthorised access.   

Legality

DSCs are legally recognised in India under the Infomation Technology Act of 2000 and are viewed as the legal equivalent of handwritten signatures. Documents signed with  DSCs are legally binding and enforceable in a court of law. 

Compliance

DSC registration is required for electronic filings on Indian government portals such as the MCA V3 portal. Failure to register a DSC can cause files to be delayed or rejected, which can have major ramifications for enterprises.   

Conclusion 

In a recent update, the Ministry of Corporate Affairs mandated that all corporations and limited liability entities use the V3 portal. Online Legal India has highly skilled professionals who can guide you with your legal action.