Rules & Procedure of the GST Eway Bills Generation

Electronic Way Bill is directed as the e-way bill. A Commodities and Service Tax (GST) E-way bill is a form used to monitor the movement of goods. A GST-registered taxable person who transports goods valued at more than Rs. 50,000 is required to have an E-way bill created on the GST official portal.

E-way bill creation and management have been made very simple for a company by LEDGERS. The GST invoices, statements of supply, purchasing invoices, & customer or vendor accounts are all synchronised with the Ledgers E-way bill tool.

With the stroke of a button, eWay Bills may be automatically generated and shared with customers or suppliers. The E-way bill regulations specify the process for shifting the movements of commodities.

Advantages of E-way Bills

(i) Easy access to the e-way bill site for the provider, receiver, and carrier; 

(ii) A single document that is unique and valid throughout the country; 

(iii) Quick creation and cancellation of the e-way bill; and 

(iv) The prevention of tax evasion in the nation.

(v) To make sure there are no mismatched input tax credits or thefts of items while they are in transit.

(vii) Tracking the movement of products with RFID mapping with a vehicle, 

(viii) Provisions provided for consolidating and extending the validity of e-way bills,

(ix) Easier transit check by the authorised person

Necessities of the e-way Bills

Except for specifically selected goods, such as those sent on an approval basis, intended for job work, exported with a customs seal from the factory to a port, airport, or ICD, removed for testing, and transported up to twenty kilometres from the factory to a weighbridge to weigh goods, and received from an unregistered person, an e-way bill is required whenever the value of the goods in a consignment exceeds Rs. 50,000.

Who Should Go for the e-way Bills?

Any Registered Person

When products worth more than fifty thousand rupees are moved to or via a registered individual, an Eway bill is required to be created. Even if the value of the items is less than fifty thousand rupees, either the transporter or a registered individual may elect to create and carry an e-way bill.

Unregistered Persons 

Unregistered individuals must additionally produce an e-Way Bill. The receiver, however, is responsible for making sure all compliances are followed when a transaction is conducted between an unregistered person & a registered person, just as if they were the supplier.

Transporter

If the provider or transporter has not created an e-Way Bill, transporters who transport products by land, air, train, etc. must as well.
 

Procedure to Generate e-way Bills

Step 1: Log in to the official page of the GST e-way bill generation & provide the login information to enter the platform.

Step2. Choose the “create new” option to generate a new e-way bill.

Step 3: A new e-way bill generation form will appear. If you are the supplier, choose external; if you are the recipient, choose internally. Where applicable, provide the GSTIN and the supplier & recipient's details.

Another detail is added to the blank places in the form when a verified GSTIN is submitted in the designated field. Again, please double-check the information before moving on to the next stage.

Step 4: In the next step, detail about the goods is needed including

• Comparable to a tax invoice, and the product name & description must be filled out.
• In addition, it is necessary to input the product's HSN code. To get the HSN code, go here.
• Product quantity and unit.
• the cost of the goods and the tax rate.
• Rates of CGST or IGST are applicable. For intra-state transportation, SGST/CGST would apply, whereas IGST would apply for interstate transportation.
• The approximate distance of the transport as well as the transporter's name and ID. This will establish if the GST E-Way bill is legitimate.

Step 5: Generate the e-way bill

The "SUBMIT" button must be clicked when all the required information has been entered to produce the EWB. The E-Way bill with its number & the QR Code including all the information in digital form will be shown on the portal. The hard copy of the invoice should be given to the carrier who will keep it with them the whole journey till they deliver it to the consignee.

Step 6: Consolidate the generation of e-way bills

It is also simple to construct a consolidated EWB by entering simply the "E-Way bill number" in the necessary area. This EWB contains all the information about the transaction. To create the aggregated EWB, click "SUBMIT".

Once it has been created, the E-Way bill can be amended. As long as the E-Way bill is not past due, information on the carrier or transporter, consignment, consignor, & GSTIN of both parties may be amended.

State-wise e-way Bills Rules

Since its execution started on 1 April 2018, there has been an expansion in the production of e-way invoices for interstate-transit commodities. With all States & Union Territories entering the league in the creation of e-way bills for transportation of goods inside the State/UT, the state-by-state deployment of the e-way bill mechanism has had a favourable answer.

However, many States have given their nationals break by exempting them from the creation of e-way bills in the event that their financial constraints fall below a threshold or in the purchase of specific designated things.

Documents Required for E-way Bill Generation

Appropriate invoice, bill of supply, or challan for the shipment of commodities

If a means of road transport is involved, the vehicle number or the transporter ID

Transporter ID, Transport record number, and date—whether by ship, rail, or air.

Where E-way Bills are not Needed

• The non-motorized form of transportation
• Goods moved to an inland container depot or freight station (CFS) for customs clearance from a customs dock, airport, air shipment complex, or land customs station.
• Merchandise carried under customs control or with a customs seal
• Goods moved from one customs station to another or from ICD to a customs port under a customs bond
• Transport of transit goods to or from Bhutan or Nepal
• Transportation of empty cargo containers generated by defence formation under the Ministry of defence  
• Transporting products with a Delivery challan from or to a business location that is 20 kilometres away from a weighbridge for weighment
• Products that are being delivered by rail and whose consignor is the federal, state, or municipal government.
• Products specifically listed as exempt from the state's or union territory's E-Way bill requirements.
• Transport of a few certain commodities: This includes the list of exempt supplies of goods, the Annexure to Rule 138(14), the goods that Schedule III treats as not being supplied, and a few schedules to Central Tax Rate notice.

Format of E-way Bill

The GST E-way bill is divided into two parts, Parts A and B. The data pertaining to consignment, often the invoice elements, is assembled in Part A of the E-way bill. As a result, the following data must be supplied.

• The recipient's GSTIN must be provided.
• It is necessary to include the delivery location's Pin code.
• The number from the invoice or challan against which the items were supplied must be provided.
• It is necessary to state the consignment's value.
• It is essential to input the HSN code for the shipped items. The first two numerals of the HSN code should be given if the sales are up to Rupees Five crores. A four-digit HSN number is necessary if the turnover exceeds Rupees Five crores.
• The requirement for transit should be identified in advance, and the best justification should be chosen.
• It is necessary to include the transport document number. It contains the airway bill number, the railway receipt number, and the goods receipt number.

Conclusion

If the value of GST-paid commodities is more than Rs. 50,000 over roads, trains,  aeroplanes, and boats, with the exception of some specified products as announced by the government, an electronic way bill is a practical transport record for the movement of goods that is required by GST legislation.